Digital IDVT Check
Eligible holders of valid British and Irish passports or Irish passport cards may be able to use an approved digital identity verification process.
Right to Work Checks: Employ with Confidence
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Why Right to Work Checks Matter
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Every UK employer has a legal responsibility to check that the people they employ have the right to work in the UK.
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Carrying out the correct Right to Work check before employment begins can help you:
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Confirm an individual's eligibility to work in the UK
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Establish a statutory excuse against a civil penalty where the prescribed requirements are met
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Create a consistent Right to Work process across your organisation
Digital Right to Work Checks
Checking Your Staff can carry out digital Right to Work identity checks using Identity Document Validation Technology (IDVT).
Our technology partner Onfido is a certified Identity Service Provider, enabling eligible candidates to complete the digital identity element of their Right to Work check remotely.
Digital identity verification can make the process quicker and easier for both employers and candidates while providing a consistent screening process.
However, not every candidate can use the same Right to Work checking route.
That's where our team can help.
Which Right to Work Check Do I Need?
The appropriate method depends upon the candidate's nationality, immigration status and the documents or digital status available to them.
Depending upon the candidate, the appropriate route may include:
Not sure which route applies? Speak to our screening team and we'll help you understand the appropriate process.
Home Office Online Right to Work Check
Candidates who hold certain UK immigration statuses can provide a Home Office share code, allowing their Right to Work status to be checked using the Home Office online service.
Employer Checking Service
In some circumstances, where an individual's immigration status cannot be confirmed through the normal online process, an employer may need to use the Home Office Employer Checking Service.
Manual Right to Work Check
Certain candidates and documents may require the employer to follow the prescribed manual document-checking process.
Why Choose Checking Your Staff?
Certified Digital Identity Technology
Our IDVT service is delivered using technology from Onfido, a certified UK Digital Identity Service Provider.
UK-Based Screening Team
Technology handles the straightforward part. Our experienced screening team is available when a candidate or document doesn't fit neatly into the standard process.
Simple Candidate Experience
Digital checks allow eligible candidates to complete identity verification remotely without unnecessarily complicated onboarding.
Consistent Screening Process
Using a structured Right to Work process helps organisations apply checks consistently across their workforce.
Individual or Volume Screening
Whether you're employing occasional new starters or recruiting significant numbers every month, our service can support your screening requirements.
Wider Employee Vetting Available
Right to Work checks can be incorporated into wider screening programmes including BPSS, BS7858, DBS, employment referencing, financial screening, sanctions and global watchlist checks.
Actual Experts. Real Support.
Right to Work isn't simply about uploading a passport.
Our Right to Work Process
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Request the Check
Submit your Right to Work screening request through our secure platform.
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Candidate Onboarding
The candidate receives instructions explaining what information is required and how to complete the process.
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Appropriate Route Identified
The appropriate checking method is established based on the candidate's circumstances and available documentation or immigration status.
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Identity & Right to Work Check
The relevant digital, online or other prescribed checking process is followed.
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Review
The information returned is reviewed as part of the screening process.
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Record & Completion
The appropriate Right to Work evidence is retained to support the employer's recruitment and compliance records.
Right to Work Isn't Always Permanent
Not every employee has an unlimited Right to Work in the UK.
Some individuals have time-limited permission to work, which means employers may need to carry out an appropriate follow-up check before that permission expires.
A good Right to Work process therefore isn't only about checking somebody on their first day.
It's also about understanding when another check may be required.
For organisations employing larger workforces, having a consistent process for managing these checks can significantly reduce administrative and compliance risk.
Right to Work & Statutory Excuse
A correctly conducted Right to Work check can provide an employer with a statutory excuse against liability for a civil penalty for employing an illegal worker, provided the relevant legal requirements are satisfied.
Simply possessing a copy of an employee's passport or immigration document does not necessarily mean the prescribed Right to Work check has been completed correctly.
The appropriate checking process and record keeping requirements must be followed.
Checking Your Staff helps organisations create a clear, consistent screening process around these requirements.
Right to Work Checks – FAQs
What is a Right to Work check?+
A Right to Work check is the process an employer uses to establish whether an individual has permission to undertake the work being offered in the UK. Employers should complete the appropriate check before employment begins.
Can Right to Work checks be completed online?+
Yes, for many candidates. The appropriate digital or online route depends upon the candidate's nationality, immigration status and documentation. Eligible British and Irish passport holders may use an IDVT-based digital identity process, while candidates with certain immigration statuses may use the Home Office online service and share-code system.
What is IDVT?+
IDVT stands for Identity Document Validation Technology. It allows approved digital identity technology to verify the identity and documentation of eligible candidates remotely as part of the Right to Work process.
Can all candidates use IDVT?+
No. The digital IDVT Right to Work scheme applies only to eligible candidates and documents. Other candidates may need to use the Home Office online service, Employer Checking Service or an appropriate manual document-checking route.
What is a Right to Work share code?+
A share code is generated through the Home Office online service by an eligible individual. The employer uses the share code together with the candidate's date of birth to access the Home Office Right to Work service and view the individual's current status and any restrictions on their employment.
Do Right to Work checks expire?+
Some do. A person with an indefinite Right to Work will not normally require a repeat check for the same employment solely because time has passed. Where an individual has a time-limited Right to Work, an appropriate follow-up check may be required before their existing permission expires.
Who is responsible for the Right to Work check?+
The legal responsibility ultimately rests with the employer. Using technology or a screening provider can make the process significantly easier and more consistent, but employers should still ensure the appropriate prescribed Right to Work process has been followed.
Can Right to Work be included with other employee checks?+
Yes. Right to Work screening can form part of a wider vetting package including BPSS, BS7858, DBS, employment referencing, identity verification, financial screening, sanctions and global watchlist checks.
Get In Touch
Phone Number
0333 339 0021Email Address
enquiries@checkingyourstaff.co.ukOffice Address
Checking Your Staff
PO Box 381
Mirfield
WF14 9GB
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